The UCLA Controller’s Office is pleased to announce that the finalized 2025-2026 fiscal close calendar, related schedules, and resources are now available on the Fiscal Close Calendar & Procedures website.
A successful close requires strong partnerships — together, we will ensure UCLA’s financial activities from July 1, 2025, through June 30, 2026 (the current fiscal year), are accurately recorded in UCLA’s general ledger and appropriately reported on the University of California Annual Financial Report 2025-26.
We recognize that fiscal close is an especially demanding period for your teams. To support you, we’ve partnered with both central and campus units to streamline and strengthen this year’s processes and provide comprehensive, detailed resources.
Calendar Overview
The Fiscal Close Calendar consolidates fiscal year-end activities and procedures for the CFO organization. It is designed to prepare departments for the Preliminary General Ledger close with most activities scheduled to take place between May 19 and July 13, 2026.
The calendar is highly coordinated with many interdependent activities. In order to meet UCOP deadlines, flexibility to provide exceptions is very limited.
Please carefully review the provided deadlines and reach out in advance if you have questions.
REMINDER: The close calendar includes a live activity feed that allows you to quickly view and add upcoming cutoff dates to your personal work calendar.
May
Campus should begin preparing for the bulk of close activities and observe May deadlines, including but not limited to:
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May 19: Interlocation Transfer of Funds (ITF) submission deadline
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May 29: CAO Certification due
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May 31: PCard transaction posting deadline
June – July
Campus departments must complete transactions by each deadline and closely monitor financial activity.
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Because deadlines vary by transaction type, departments should review the calendar in detail to ensure their financial activity is appropriately recorded.
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Most procurement activities (e.g., requisitions, change requests, invoices) are due June 5 for processing in fiscal year 2025-2026.
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Accounts Payable and Travel Accounting will complete all non-exception processing by June 24 at 5 p.m. PT, allowing campus to review the ledger on June 25 and submit all accrual/deferral forms by July 2.
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Most revenue and expense transactions will post before July 9. Central adjustments will post through preliminary close on July 13.
August – September
The central finance team will finalize close information and support an external audit for the UC Annual Financial Report. Users will be able to review and report on transactions at the end of each month. Due to the impact of ongoing fiscal year-end processes, final balances for July and August are not available in the ledger until September.
Please refer to the Schedule of Deadlines on our website for more information about General Ledger data availability for the June, July, and August final ledgers. Departments are encouraged to share this schedule with their IT and reporting teams.
Support Materials
Closure activities are coordinated across more than a dozen central departments with the Fiscal Close Calendar & Procedures website serving as the central hub for timelines, guidance, and resources.
Over the coming months, you may also receive targeted communications and materials directly from individual units.
A successful close is of the utmost importance for UCLA’s financial stewardship, helping us remain accountable, transparent, and compliant with internal and external obligations.
Your efforts in managing the University's resources wisely and effectively are sincerely appreciated!
Thank you,
Laura Bonner
Interim Controller
Controller's Office │
Office of the Vice Chancellor & Chief Financial Officer
